Jumat, 10 Oktober 2008
Acrobat.com account and use it to distribute your forms-however, bear in mind that if you are dealing with information of a confidential nature you should consider hosting the form on your internal server. Once the form is distributed you can email it to select individuals or have it available on your website for completing on line with Acrobat Reader 9. The real beauty of using Adobe Acrobat 9 Extended is the ability to use the Track Forms feature to view the Responses. When you initiate this feature Adobe Acrobat 9 will go out to your server or to Acrobat.com and pull in all the completed forms. If you have never used this feature it is a very fast and efficient way to collect your information without the need to print out forms on paper. This can quickly change your entire work flow and help your organization move towards moving forms in a paper-less fashion. Now imagine the cost saving and just how good you will feel that you are doing something good for the environment!. If you want to try it out you can certainly download Acrobat 9 Trial version from the Adobe web site.
Using the Forms feature in Adobe Acrobat 9 will not only make your organizations form flow more efficient-but can significantly reduce the amount of paper and time that it takes to complete and route forms. If you haven't looked at the Forms feature in Adobe Acrobat 9, I suggest that you do. You will find it very easy to create forms from your existing paper based forms, electronic forms that you may have in Word, or from a Acrobat PDF template. If your existing form is paper based you can scan it into Adobe Acrobat 9 and have Acrobat convert it to a fill in blank form for completing with Acrobat Reader. The process is very quick and within minutes you will have an electronic form ready to be filled in. If you are not familiar with the process you can use the Forms Wizard to walk you through the process for creating your form. Within minutes you will have your form ready to go. Once your form is complete the next decision you need to make is how are you planning to distribute the form? You have several options-you can distribute it on Acrobat.com, as an email, and to an internal server. Using the free Acrobat.com website makes it a cinch to distribute forms and all of the heavy lifting for distributing the forms is done within Adobe Acrobat 9. You can get a free
In my previous post I wrote about the new Portfolio feature in Adobe Acrobat that is bound to change the way you think about sending PDF files. In this blog installment I want to talk to you about how both business and school organizations can cut down on their use of paper and reduce their carbon footprint by using the Forms feature in Adobe Acrobat 9. If you work in any organization you know that there is a form for just about everything and anything that takes place in your office. Forms for travel Expenses, Sick Days, Vacation Requisitions, Tuition Reimbursement and the list goes on and on. I'm sure you know the drill- get the paper form fill it out and send it via inter-office mail. Or in some instances the form may be posted on your organization's website but you still need to print it out and fill it in and send it to the appropriate office. That seems like a lot of work, and if you multiply that by how many employees are in your organization that sure is a lot time and paper that is being used in the process.
The second reference book which I relied on in preparation for the examination was Adobe Captivate 3: The Definitive Guide (Wordware Applications Library) by Brenda Huettner. This guide proved to be more like a manual and really went into in depth on all of the topics that would be covered in the exam. As a reference guide this book was really fantastic and I was able to quickly use the index to look up information as I was studying for the exam. I must have read this reference guide 3 times from cover to cover in preparation, and it really paid off. If you are preparing for the Adobe Certified Examination for Captivate 3, I would highly recommend that you consider these two wonderful resources.
In addition to using Captivate 3, I did find a couple of resources that were indispensable in preparation for the test that I would like to share with you. One of the first books that I purchased was Essentials of Adobe Captivate 3 by Kevin A. Siegel. This workbook takes you step by step through the process of putting a project together and helps you to understand the basic concepts and ideas on how to best use Adobe Captivate 3. Using this workbook, you will get up to speed quickly as you move through the project. A CD with project files accompanies the workbook which makes it very easy to apply the skills that you are developing. This is a must for first time users of Captivate 3.
For the past month I have been soaking up every bit of information that I could find in preparation for taking the Adobe Certification Examination for Adobe Captivate 3. What better way to master the program than to jump right in and use it day in and day out, which is what I did. The Adobe Captivate 3 Certification Test consisted of 62 questions pertaining to different aspects of the program. If you go on the Adobe website they do breakdown the various topics that will be covered on the exam and even give you 10 sample questions to show you what you can expect. The exam is administered through Pearson and I took it in a designated Computer center about 30 minutes from my home. The Adobe Certification examination is administered on the computer and was very easy to navigate and to review questions. Some of the questions had picture exhibits which were very easy to access. Of course what was nice was that once I finished the exam-I received my results almost instantaneously. I did pass with flying colors and you will see that I can now place the Adobe Certified Expert in Captivate 3 logo on my blog.
ust yesterday evening Karen Janowski and I completed and successfully submitted our NECC 2009 Proposal. When all is said and done we could not have done it without Skype and CrossLoop. Karen and I set up a CrossLoop session and I had my computer logged onto the the NECC Submission Proposal Screen ready to go. At any point in time Karen could jump right onto my screen and make edits and add text. Using Skype for the audio we were able to complete the process in about an hour's time. Having Karen have access to my computer screen as we filled out the form made life so much easier. We didn't have to email or pass text from one another or get confused as to where we were in the process. If I had to do it again I would definitely turn to Skype and CrossLoop to complete the online proposal. Having these two tools at our disposal made this a truly collaborative experience and one that allowed us to efficiently complete the task at hand. Now the hard part- waiting until December to find out if our proposal was accepted. Keep your fingers crossed for us!